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AI Auto Capture: Review-ready documents. Human-controlled outcomes

Capture customer orders, supplier documents, slips, cash invoices, import and freight documents, and sales voice notes while keeping a person in control.

See AI Auto Capture in action View pricing
  • Less manual re-keying
  • A safer email-to-draft workflow
  • Reusable reviewed mappings
FlowIQ Supplier Auto Capture review with mapping confidence, warnings, and draft controls
AI Auto CaptureConnected by FlowIQ

Why it matters

Teams reduce re-keying without allowing an email or model response to post a commercial document automatically.

FlowIQ keeps this workflow connected to the records, permissions, source documents, and downstream modules that give it operational meaning.

Capability

What AI Auto Capture gives your team.

01

Email and upload intake

02

Attachment-level auto-split

03

Source-linked extraction and mapping

04

Explicit review before draft creation

05

Organization-scoped mapping memory

06

Pending-queue and bell notifications

The operating flow

A clear path from signal to controlled outcome.

Teams reduce re-keying without allowing an email or model response to post a commercial document automatically. The workflow stays understandable for the person doing the work and reviewable for the person accountable for the result.

  1. 01
    Receive or upload the sourceContext and ownership stay visible before the next step.
  2. 02
    Create one queue item per attachmentContext and ownership stay visible before the next step.
  3. 03
    Extract and propose mappingsContext and ownership stay visible before the next step.
  4. 04
    Review against the sourceContext and ownership stay visible before the next step.
  5. 05
    Create the approved draftThe approved result remains connected to its source and history.
FlowIQ Supplier Auto Capture review with mapping confidence, warnings, and draft controls

Connected by design

AI Auto Capture does not live in another silo.

Capture customer orders, supplier documents, slips, cash invoices, import and freight documents, and sales voice notes while keeping a person in control. The same organization, user permissions, and operating records travel through the wider FlowIQ suite.

Clear answers

How the safe intake workflow works.

What does auto-split mean?

Each supported email attachment becomes its own independently reviewable queue item. A three-attachment email creates three items; FlowIQ does not silently split a multi-document PDF into guessed page ranges.

Does an incoming email create an order automatically?

No. Email receipt creates a source-linked review item. A user must check fields, map customer or supplier and products, then explicitly create the normal pro-forma or draft purchase order.

How are customer and supplier documents kept apart?

Use separate recipient aliases, or separate Google mailbox labels. FlowIQ follows the configured route and does not guess whether a document belongs in InvoiceIQ or PurchaseIQ.

How does FlowIQ keep the process safe?

Items are organization-scoped and deduplicated, source evidence remains available during review, uncertain mappings stay visible, and no commercial posting occurs from intake alone.

Works better together

Continue the operating story.

InvoiceIQ

Revenue documents with stock, margin, and customer context.

Explore module PurchaseIQ

Supplier buying from request to controlled receipt.

Explore module SlipIQ

Expense slips from capture to reviewed allocation.

Explore module

See the workflow with your team in mind

Build a practical FlowIQ rollout around the work you want to improve first.

We will map AI Auto Capture into the modules, data, and approvals your operation already relies on.

Book a tailored walkthroughExplore all modules